November 8-10, 2019
Webelos Woods is a campout designed to introduce Webelos Scouts to the many outdoor adventures of Scouting. This awesome weekend event includes patrol-method camping and Scout activities. On Saturday, Webelos dens compete in Webelos Scout skills. The dens are judged on den flag and yell, resources, leadership, teamwork, skill demonstration and Scout spirit.
Dens compete and are assigned ratings similar to UIL competitions (e.g., I is superior, II is excellent, III is average, IV is below average, V is poor) for campsite inspection, first aid, fire building, team building games, knots and outdoor skills. There will be demonstrations along the trail to fill the time between challenges. The scavenger hunt is all day long, with a goal of collecting as many troop tokens as possible. Saturday afternoon and evening activities will include demonstrations and a campfire.
Registration should be submitted by the Webelos den leader or unit leader no later than 11/1/19. Every pre-registered Webelos Scouts will receive a Webelos Woods patch and t-shirt if registered by 10/25/19 ). Have youth t-shirt sizes before registering.
Substitutions are allowed. Patches are not guaranteed for late registrations; t-shirts are not available for late registration. A program for siblings is not offered at this event. Refund Policy.
Registration opens in September.
- Webelos Scouts (4th and 5th grade): $21.50 for the first Scout and $20 for additional Scouts The fee includes a t-shirt and patch if pre-registered.
- Onsite registration: $30.
- Scouts in troops, crews and ships, den chiefs, adults: $5
- Extra t-shirts (must be ordered by deadline): $10
For questions about the event, contact the Webelos Woods chair. For registration questions, contact Karan Garske.
Every participant must bring an Annual Health and Medical Record (Parts A & B for all Scouting events) and turn them in at check-in on Friday night.
The program will consist of two nights of camping and a full day of activities on Saturday. Webelos Scouts should camp together as dens and exercise the patrol-method of camping as much as possible. More information will be available at February roundtable. Leaders may want to purchase a Scout Handbook and read the chapters on camping, cooking, and first aid, and the sections on knots. Participants will check-in Friday evening. On Saturday, Webelos dens will compete in activities such as basic first aid, fire lays and fire building, games, Scout skills and knots (square, taut-line, clove hitch, two half hitches, bowline, sheet bend). The dens will be judged on den flag and yell, leadership, teamwork, skill demonstration and Scout spirit. On Saturday afternoon, den will participate in fun activities with area troops, scavenger hunt, and learn more advanced skills taught by local Scouts. Participants will break camp and depart Sunday morning.
The Saturday evening campfire will include the presentation of awards to Webelos dens. Den will be recognized for their participation.
For the first aid event, every Webelos Scout should bring or wear a neckerchief. For the knots event, every Webelos Scout should bring a six-foot section of rope (easy to handle and good for knots). For the fire event, every den is to bring tender and kindling.
Two-deep leadership is required for each den. In most cases, the Webelos Scout will be under the supervision of their parent or guardian. It is essential that each Webelos Scout be under the supervision of a parent-approved adult (Guide to Safe Scouting). If a parent cannot attend, arrangements must be made for another youth’s parent (not the Webelos den leader) or another adult to be a substitute. No parent should be responsible for more than one youth other than their own.
Rain Date / Late Breaking Information
For late-breaking news and announcements, join our district Facebook page and sign up for our district e-mail list. Webelos Woods is typically held rain or shine unless there is going to be dangerous weather.
Field or activity uniforms are to be worn at all activities and ceremonies.
A cracker barrel is an evening snack and time for fellowship with other Scouts or Scouters. The term cracker barrel is most thought to come from the time when people would shop at their local general store and gather around the cracker barrel to sit and visit with others in the community, much like the modern day water cooler. The food is typically kept simple, such as cheese and crackers, summer sausage, chips and cookies. On campouts, troops may have cracker barrel with the leaders and youth leadership to review the weekend schedule.
A cracker barrel will be held on Friday night at 9:30 pm. Webelos leaders and one Webelos Scout denner are invited to a special cracker barrel location:tbd where last minute information and changes will be communicated. Please bring a cup and pen.
This year there will be an additional activity for the Webelos dens. The theme is Fun Friends and Adventure. Webelos Scouts will visit troops to learn more about the trail and the troops. In return, the troop will give the den a totem to go on the den flag. Collect as many as possible.
Check-in: At 4:00, participants will be directed to their campsite. Check-in starts at 6:30. After setting up camp, the Webelos leader or assistant Webelos leader should come to the registration area. Please bring the medical forms at this time. Leaders will receive a registration packet that includes the weekend schedule, and t-shirts. The Webelos den leader must bring tender and kindling to headquarters on Friday night.
Campsites: Campsites will be tent camping only. Dens are expected to honor the BSA Outdoor Code and follow the seven keys to low-impact/no-trace camping (BSA Handbook Chapter 2). At some time on Saturday, each campsite will be formally inspected.
Cooking and Fires: Webelos dens will furnish and cook their own food, as well as provide all equipment for preparation, serving, and cleaning up meals. ABSOLUTELY NO LIQUID FUELS (including charcoal starter) are allowed per SHAC policy, and you may not build an open fire on the ground anywhere. Fires must be in a fire box raised off the ground. Please bring in your own wood/charcoal/fire pit/sand if you choose to build a fire. Propane stoves are allowed. The wash stand is for people. Food in the washing area is unsanitary and clogs the drain lines. All
dishes should be washed in buckets at the fire pit and cooking area. Dispose of the wash water in a shallow sump pit dug away from the camp area.
All trash will be placed in the dumpster provided by the council. In cases where the dumpster is full, all trash will be removed from camp and taken home. Do Not Pile Trash up on top of the lid or higher than the lid when closed as it will attract unwanted animals. At no time will trash be buried.
Respect the rights of others. Do not enter adjacent campsites without permission, and observe the quiet hours specified for all campers.
First Aid and Safety: A health and safety officer will be on duty all weekend. No food or candy is allowed in your tent or sleeping bag. Since this is a wooded and water area, all campers should be on the lookout for snakes. The buddy system is to be used by the youth at all times.
Check-Out: A final campsite inspection must be completed by the Webelos Woods staff prior to checkout. Final checkout is to be completed at camp headquarters, and patches will be issued at that time.
Troop Visits: Webelos Scouts and their parents are encouraged to visit troops throughout the weekend. You may visit them anytime. This is a good time to meet the adult leadership and watch the Scouts in action. After campfire on Saturday, visit troops and they may serve a Saturday night treat. This is a great time to ask questions and learn about the troop.
||Leaders, Webelos Scouts, Scouts and parents start arriving
||One leader should check-in (after campsite setup) at headquarters with medical forms and firewood
||Cracker barrel - for Webelos den leaders and one Webelos Scout denner (bring a cup)
||Start cooking breakfast and clean up
||Call to colors (main field)
||Events, demonstration, scavenger hunt
|| Events, advanced skills and scavenger hunt
||Webelos Scouts visit troops in their area
||Campfire and awards
||Visit troops for cracker barrel
|| Lights out
||Start packing, and loading cars; clean campsite
||Check-out starts (final inspection, receive patches)
||Last den l out
- Each den must work together to learn and accomplish the different skills and tasks. Note: dens of 4th and 5th graders will be treated as a 5th-grade den.
- Each den should elect or appoint one youth as denner. Events are set up for patrols of five to eight Webelos Scouts; combining smaller dens should be done before the competition begins. The ideal patrol size for this event is five Webelos Scouts. Patrols smaller than 5 will be allowed to participate and will have a difficult time participating in some events. If you have 10 or more youth --- split them into two dens so each youth participates in every activity. Please let registration know, if you have less than five or more than nine Webelos Scouts, so we can assist in combining smaller patrols. Some attend as lone Webelos Scouts.
- Each den should have a den flag and a den yell.
- Each den should exhibit Scout spirit, which, for purposes of this event is defined as an interest in, and a willingness to learn and/or work at the particular task or event and game.
- Each den should exhibit teamwork, which, for purposes of this event is defined as working together under the direction of one youth leader (the denner) or their alternate, the assistant patrol leader, with each doing their task or part.
- Each den should exhibit leadership, which, for purposes of this event is defined as the denner or assistant denner taking charge, showing the den flag and patrol name when arriving at a new competitive event, leading the den in the patrol yell and directing and assigning tasks as needed. Note: Items 3, 4, 5, and 6 are part of the judging - don't let your den lose points by not being prepared in these areas!
- Each den must participate in all events during the morning and the afternoon competition.
- Each den is required to bring the special items listed on page one in order to participate in events.
- Adults are encouraged to attend the adult workshops. One adult should remain with each den. The adults can watch the Webelos Scouts during the competition. Coaching during the competition will cost the den points, so parents bite your tongue and let them do it themselves!
- Each den must follow the rotation schedule handed out at registration on Friday night and may not go to an event during a time other than the scheduled time.
- We're all volunteers in this together our goal is to provide the youth with exposure to the Scout troops, learn new skills and enjoy themselves.
- At all times, follow the Scout Oath and Scout Law.
- Stay with your den during the events and with your pack at all other times. Use the buddy system.
- If it isn't yours, don't touch it.
- Stay away from the playgrounds and the waterfront.
- Don't go into the woods at the edge of the park; we don't want someone lost or hurt.
- Don't mess with any wildlife.
- If you are not female, stay out of the women's restrooms and women's port-a-cans.
- Keep your campsite clean at all times. Dispose of trash properly.
- Observe lights out and silence in the camp.
- If someone gets hurt, let an adult know and have them get our medical team over to take care of the injured person. Don't move them unless they are in danger staying where they are.
- No vehicles in the camping area.
- No ground fires. No liquid fuel. Propane is okay; Webelos Scouts shall not handle propane fuel.
- All fires must be in pits, raised off the ground. All ash must be removed from the site - not placed in the trashcans.
- Never leave your campfire unattended. Put out all fires before going to bed.
- Webelos Scouts will not be allowed to handle axes or hatchets. Saws are to have blade guards.
- No sheath knives, No firearms, No BB guns, No fireworks, or No slingshots are permitted.
- If your group wishes not to camp, you will still be assigned a campsite. The same rules apply as if you were staying the night.
- After all of the above, HAVE FUN IN SPITE OF ALL THE RULES!
What to Bring
- Bed roll, or sleeping bag
- Jacket, raingear, hat
- Extra change of clothes
- Mess kit; camp cup
- Personal items
- Field unform (Webelos Scout uniform) and activity uniform (Scout t-shirt)
- 6’ rope per Webelos Scout (for knots event)
- Neckerchief (for first-aid event)
- Webelos Handbook (optional)
- Hand sanitizer
- Folding chairs
- BSA Health and Medical form for every participant -- everyone onsite (parents too)
- Tents with ground cloth
- Water containers for hauling water
- Cooking gear and food
- First-aid kit (required – one per pack is acceptable)
- Trash bags
- Den Flag
- Den food
- Den menu and duty roster
- Items for campsite inspection
- Items for fire building: 4 hat fulls of tender (size of match), 4 hat fulls of kindling (size of pinky finger), 10-15 pieces of fuel (size of wrist). Please bring the wood in bags (e.g., paper sacks) for easier transport - it can be mixed up
- Optional items: extra table (each den will be supplied one picnic table), marshmallows and sticks, raised firebox and wood (if you want a fire), 5-gallon buckets and shovel (to remove all ashes & unused wood), Scout Handbook, canopy
Notice! Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).
The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them.
BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:
- Two-deep leadership on all outings required.
- One-on-one contact between adults and youth members is prohibited.
- The buddy system should be used at all times.
- Discipline must be constructive.
Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.
Youth Protection Guidelines Guide to Safe Scouting Sweet Sixteen Enterprise Risk Management
For registration questions, contact Karan Garske. For questions about the event, contact the Webelos Woods chair or district activities chair.